Develop Team

This article contains most of the important information you need to know about Develop Project team process in order to answer questions related to this topic in the PMP Exam, I recommend you review this type of articles 1 week before your exam date, all information mentioned are based on PMBOK Guide 6th edition and PMP Exam Prep 9th edition for Rita Maclhy’s, ITTO refers to Inputs, Tools & Techniques and outputs.

This process is a part of executing Process group and Human Resources Management Knowledge Area with the following ITTO’s

Inputs:

  1. Project Management Plan (Resources Management Plan)
  2. Project Documents ( Resources Calendar , Project team assignments, lessons learned register , project schedule , Team charter )
  3. Enterprise Environmental factors
  4. Organizational Process Assets

 

Tools &Techniques:

  1. Virtual teams
  2. Communication Technology
  3. Interpersonal Skills ( Conflict management , Influencing , Motivation , negotiation , Team building )
  4. Trainings
  5. Colocation
  6. Ground Rules
  7. Individual and team assignments
  8. Recognition & rewards
  9. Personal Assignment tools

 

Outputs:

  1. Team performance assessments
  2. Change Requests
  3. Project Management Plan Updates ( Lessons learned register , Project schedule , project team assignments , recourses calendar , Team charter )
  4. Enterprise environmental factors updates
  5. Organizational Process assets updates

 

  • The process of improving competencies, team member interactions, and the overall team environment to enhance project performance.
  • The main purpose of this process is decreased turnover, increased individual skills & improved team work.
  • Project manager should be able to capitalize all members’ cultures.
  • Tuckman Ladder: It defines the following steps in sequence for developing project team
  1. Forming: People are bought together as team.
  2. Storming: Disagreements.
  3. Norming: Building food relationships
  4. Performing: Team become efficient, in this phase project manager can focus on individual member’s improvement.
  5. Adjuring: Project ends and team disabled.
  • Major Tools & Techniques :
  1. Team Building Activities: WBS creation is a strong team building tool. Trust is gained or lost from the first minute you meet a team member, it is affected by project manager repetition, team building activities may include outside work trips, birthday celebrations & milestone parties.
  2. Personal assessment tool: used to help the project manager learn more about his team in order to deal with them and guide them.
  3. Trainings: Increase efficiency, usually covered by organization.
  4. Ground rules: Setting ground rules help eliminates conflicts or problems and it’s very important when managing virtual teams, mainly used to decrease bad behavior.
  5. Colocation (Tight Matrix): The project may have “War Room” , Central location for project coordination, it improves communications , decrease impact of conflict.
  6. Recognition & Rewards: Project manager should appraise performance.
  • Team Performance assessments, Major output of the process, Project manager should complete formal and informal team performance assessments as part of team development.

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