Monitor and control project work

This article contains most of the important information you need to know about Monitor and control project work process in order to answer questions related to this topic in the PMP Exam, I recommend you review this type of articles 1 week before your exam date, all information mentioned are based on PMBOK Guide 6th edition and PMP Exam Prep 9th edition for Rita Maclhy’s, ITTO refers to Inputs, Tools & Techniques and outputs.

This process is a part of Monitor and Control Process group and Integration Management Knowledge Area with the following ITTO’s

Inputs:

  1. Project Management Plan
  2. Project Documents ( Assumption log , basis of estimates , Cost Forecasts , Issue log , lessons learnt register , milestone list , quality reports ,risk register , risk reports and schedule forecasts )
  3. Work Performance Information
  4. Agreements
  5. Organizational Process Assets
  6. Enterprise Environmental Factors

Tools & Techniques:

  1. Expert Judgment
  2. Data Analysis ( Alternative analysis , cost benefit analysis , earned value analysis , root cause analysis , trend analysis and variance analysis )
  3. Meetings
  4. Decision Making

Outputs:

  1. Change Requests
  2. Work Performance Reports
  3. Project Management Plan Updates
  4. Project Document Updates ( Cost forecasts , issue log , lessons learned register , risk register , schedule forecasts )

 

  • It involves looking at what is happening on the project and comparing the actual and forecasted performance to what was planned.
  • Always remember that Monitoring and controlling means measuring against the project management plan.
  • Monitoring and controlling project work process is concerned with :
  • Comparing actual performance against project management plan.
  • Assessing performance periodically.
  • Checking the status of individual risks .
  • Provide information to support status reporting
  • Monitoring implementation of approved change requests .
  • Ensuring the project stays aligned with the business needs .
  • The Main output of the process are the change requests.
  • Change requests includes 3 types :
  1. Corrective Action: An action taken to bring expected future project performance in line with the project management plan.
  2. Preventive Action: An action taken to deal with possible deviations from the performance measurement baselines and other metrics.
  3. Defect Repair: An action requested when a component of the project doesn’t meet specifications.
  • Corrective & preventive actions should be reviewed in the perform integrated change control process , those changes that would affect the project management plan , baselines , policies and procedures , charter , contracts or statement of work would likely have to go to the change control board or sponsor for approval.
  • Validated Changes are actions taken as a result of the approved change requests are validated against the original change requests to ensure correct implementation.
  • Main input of this process is Work performance information which should be fed into here from all other control processes (control Schedule, Control Cost, Control Communication …. )


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