Define Scope

This article contains most of the important information you need to know about Define Scope process in order to answer questions related to this topic in the PMP Exam, I recommend you review this type of articles 1 week before your exam date, all information mentioned are based on PMBOK Guide 6th edition and PMP Exam Prep 9th edition for Rita Maclhy’s, ITTO refers to Inputs, Tools & Techniques and outputs.

This process is a part of Planning Process group and Scope Management Knowledge Area with the following ITTO’s

Inputs:

  1. Project Management Plan
  2. Project Charter
  3. Project Documents
  4. Enterprise Environmental factors
  5. Organizational process assets

Tools & Techniques:

  1. Expert Judgment
  2. Data Analysis
  3. Decision making
  4. Interpersonal & Team skills
  5. Product Analysis

 

Outputs:

  1. Project Scope Statement
  2. Project Document Updates

 

  • Define scope process is concerned with what is and is not included in the project and it’s deliverables , it is continues process as project progress and will be iterated.
  • The process of developing a detailed description of the project and product.
  • In Iterative life cycle projects , the define scope process can be very iterative , as a high level vision will be developed for the overall project, but the detailed scope will be defined one iteration at a time .
  • Product analysis is the major tool used in this process, Project Scope statement is the major output of this process.
  • Product Analysis : analyze project objectives and product description stated by the customer to turn them into deliverables , it make sure product and project scope is well understood .
  • Value Engineering : it is a part of product analysis technique , it is about finding alternatives to constraints to improve product and reduce cost while maintaining the required scope.
  • The main output of this process is Project scope of statement which is part of the Scope Baseline , Scope Statement should include the following :
  1. Product Scope description
  2. Project Scope
  3. Deliverables
  4. Acceptance criteria
  5. What is not part of the project- Project exclusions
  6. Detailed assumptions and constraints ( High level ones are created in initiating )

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