Plan Stakeholder Engagement

This article contains most of the important information you need to know about Plan Stakeholder management process in order to answer questions related to this topic in the PMP Exam, I recommend you review this type of articles 1 week before your exam date, all information mentioned are based on PMBOK Guide 6th edition and PMP Exam Prep 9th edition for Rita Maclhy’s, ITTO refers to Inputs, Tools & Techniques and outputs.

This process is a part of Planning Process group and Stakeholder Management Knowledge Area with the following ITTO’s

Inputs:

  1. Project Charter
  2. Project management Plan ( Communications , Recourses and Risk Management Plans )
  3. Project Documents ( Assumption, Change log , Issue log , Requirements Documentation , Project Schedule , Risk Register , Stakeholder register )
  4. Agreements
  5. Organizational Process Assets
  6. Enterprise Environmental Factors

 

Tools & Techniques:

  1. Expert Judgment
  2. Data Gathering ( Bench Marking )
  3. Data Analysis ( Assumption and Constraint analysis , Root Cause analysis )
  4. Decision Making ( Prioritization , Ranking )
  5. Data Representation ( Mind Mapping , Stakeholder engagement matrix )
  6. Meetings

Outputs:

  1. Stakeholder engagement Plan

 

  • It’s the process of developing approaches to involve project stakeholders based on their needs , expectations, interests and potential impact on the project .
  • You need to think ahead about how the project will impact stakeholders, how you and the team will interact with stakeholders, how you will involve them in making decisions.
  • Stakeholders can be an asset or a problem of your project.
  • Stakeholder engagement plan should document the following :
  1. Stakeholder engagement level.
  2. Scope and impact of stakeholders
  3. Communication requirements and forms.
  • Stakeholder engagement level can be :
  1. Resistant , Resistant to change
  2. Neutral
  3. Supportive , Supports Changes
  4. Leading , Actively engaged for project success.

Planning stakeholder engagement must produce the “ Stakeholder Engagement assessment matrix “ which included the current level of a stakeholder engagement ( C: C



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